Struggling to find enough time in the day? Most people are recruited for their skills, leadership and brains but find themselves being overwhelmed by scores of emails, too many meetings and struggling to find enough time in the day to meet increasingly tight deadlines. Although people deliver, it is often at personal cost. Some people are by nature more organised than others, but most of us have to work very hard at it…especially in today’s world where we seem to have every gadget under the sun but somehow the works keeps piling up and timescales seem shorter than ever. So what can we do about it?
Organisations need to start looking at the way people handle workloads and communications. They need to start looking at solutions and processes which will make life easier for people and ensure they start delivering in a focussed way all the time. They need to start leveraging existing IT to enable people to do this and most importantly, they need to ensure that changes are sustainable and that they bring consistency of practice across the organisation.
By taking a few simple steps and implementing the practical tips below, you should find it easier to focus on your priorities and be more productive:
- Turn off the beep on your email
- Read emails only 3-4 times a day
- Identify your ‘big ticket items’ (4 or 5) which you simply must focus on at all times. Create colour categories for them within your calendar. Colour code your calendar as per these strategic responsibilities. Are you spending your time in the right meetings? This method will very quickly tell you if are as you can see it at a glance
- Use the 4D’s principle: Decide, Do, Delegate, Dump with everything that pops into your head or when managing email
- Use one tool to manage all your information, actions, communications e.g. outlook / lotus notes
Sounds easy, but this is just the tip of the iceberg in terms of what you could implement and achieve. Priority Management specialise in increasing productivity and project management. If you would like to learn more about how we can help you and your organisation Work Sm@rter, please get in touch.