Addiction to technology can impair both your personal and professional life. Follow these 12 steps to start using technology more effectively and improve productivity!
Start your day with a plan. Not your email.
Do you start your day by looking at your email?┬áThis can sidetrack you from your true priorities and waste some of the most productive hours of the day. Don’t let your technology override your essential management skills. Identify your priorities at the beginning of the day and stick to that plan.
Schedule personal time.
if you don’t show respect for your time with family, exercising or personal hobbies, no one else will – especially not your boss or clients. Recognise that sometimes, personal activities are priorities that should be managed too and not just relegated for any time left over after work. Include your 5pm workout our 6pm football practice into your schedule.
Control your mobile.
Decide when you will turn on your smartphone and respond to calls, and , just as important, when to turn it off so you can focus on your priorities.
Ease up on email.
Checking your email every few minutes or keeping a long list of messages in your inbox are signs of ineffective email management. Learn how to use email to save time, not squander it.
Surf on your own time.
Research shows most people use office time to surf the Internet for personal reasons. Don’t let the web and social media rob you of valuable productive time at work. Save the surfing for your personal time and set a limit before you start surfing to ensure you don’t use up all your free time gazing at a screen!
Don’t be a slave to your voicemail.
Be disciplined about checking messages. Don’t pick up messages more than 4 times during the day. Otherwise your voicemail becomes a productivity bandit that distracts you from your high priority tasks.
Take a quiet hour.
Schedule a regular time each day when you focus on your business goals and don’t let technology interrupt you. Shut your office door or find a private space. Let calls go to voicemail and ignore the email so you can work on important projects uninterrupted.
Use a single source.
Where’s that important phone number? In an address book, in a wireless devise or on a business card in your wallet? By keeping all contact info, your daily plan and your schedule in one place, you’ll save valuable time when you need to access important details.
Don’t be a slave to technology trends.
If you frequently change the technology you use, take a moment to consider why. If you think the latest, fastest smartphone / tablet will make you more productive, think again. Stop changing devices on a whim and start building your personal management skills.
Don’t rob your family.
Don’t deny your family of your time and attention by being constantly accessible by mobile, pager or email. One way to de-stress from the work day is to turn off your smartphone 10 minutes before you get home so you can shift from your professional to your personal life.
Balance your skills.
Invest in learning how to master the technology you use. Balance these technology skills with essential management skills – fundamental workload skills such as planning, managing priorities, communication and delegation – so you can use the technology to achieve priorities. Make sure your technology is making you more productive and not just busier.
Put your technology to the test.
Look at the technology tools you use. Ask yourself how the technology will make you smarter and perform better on the job. By asking this question, you’ll save yourself a lot of time, stress and money!
By Dan Stamp, Priority Management.
If you are interested in finding a better way to work, please get in touch!